W-2 State Filing

In addition to filing W-2s with the SSA, you may also need to submit them to certain states. Each state has its own W-2 reporting requirements, and these rules can vary depending on your business location, where your business is registered or operates, and the location of your employee, as well as the state where the payee resides.

Click here to check out the W-2 filing requirements for each state.

How to automate W-2 state filing with TaxBandits API

With the TaxBandits API, you can e-file W-2 forms with both the SSA and the state, or choose to file only with the state based on your needs.

• Federal and State Filing
  By setting IsFederalFiling to TRUE and IsStateFiling to TRUE in the Create endpoint, you can submit your W-2 forms to both the SSA and the states in a single request.

• State-Only Filing
  By setting IsFederalFiling to FALSE and IsStateFiling to TRUE, you can file W-2s only with the required states.

Additional Filing Requirements

Some states require a reconciliation form in addition to the W-2 forms. A reconciliation form is typically used to verify the total amounts reported and match them with the taxes withheld or paid.

By using the StateReconData object in your W-2 Create request, you can include the reconciliation details upfront, avoiding additional follow-ups later.

You can find the state recon information for each applicable state under W2ReconStates.

State-specific W-2 requirements

SI.No	State	State ID Number	Due Date	Recon Form	TaxBandits Responsibilities	Your Responsibilities
1	Alabama	0000123456, R007999999	January 31	Form A-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form A-3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
2	Alaska	-	None	None	Direct state filing not required.	Direct state filing not required.
3	Arizona	99-9999999, 999999999	January 31	Form A1-R	TaxBandits will file Form W-2s with the state.	N/A
4	Arkansas	12345678WHW, 999999999, 12345678-WHW, 99999999-ZZZ, 999999999, 99999999	February 28	Form AR3MAR	TaxBandits will file Form W-2s with the state.	You should take care of filing Form AR3MAR with the state.
5	California	-	None	None	Direct state filing not required.	Form W-2 is not required to be filed with the state.
6	Colorado	99999999	January 31	Form DR-1093	TaxBandits will file Form W-2s with the state.	You should take care of filing Form DR-1093 with the state.
7	Connecticut	999999999-999, 999999999999, 9999999-999, 99999999-999	January 31	Form CT-W3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form CT-W3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
8	Delaware	999999999	January 31	Form W-3	TaxBandits will file Form W-2s with the state.	State Recon Form W-3 is not required when Form W-2 is filed electronically.
9	District of Columbia	999999999999	January 31	Form WT	TaxBandits will file Form W-2s with the state.	State Recon Form WT is not required when Form W-2 is filed electronically.
10	Florida	-	None	None	Direct state filing not required.	Direct state filing not required.
11	Georgia	9999999-AA, 9999999AA	January 31	Form G-1003	TaxBandits will file Form W-2s with the state.	N/A
12	Hawaii	W12345678-01, WH-987-654-3210-01	February 28	Form HW-3	TaxBandits will file Form W-2s with the state.	State Recon Form HW-3 is not required when Form W-2 is filed electronically.
13	Idaho	999999999	January 31	Form 967	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form 967 with the state. Provide the recon information for the state under the StateReconData object.	N/A
14	Illinois	99-9999999, 99-9999999 999, 12-1234567 999	January 31	None	TaxBandits will file Form W-2s with the state.	Does not require a reconciliation form.
15	Indiana	9999999999-999, 9999999999 999	January 31	Form WH-3	TaxBandits will file Form W-2s with the state.	N/A
16	Iowa	99-9999999999, 99-9999999-999	February 15	Form 44-007 VSP	TaxBandits will file Form W-2s with the state.	N/A
17	Kansas	036-123456789-F01, 036123456789F01, 036-123456789F01, 036999999999-F01	January 31	Form KW-3	TaxBandits will file Form W-2s with the state.	N/A
18	Kentucky	999999	January 31	Form K-5	TaxBandits will file Form W-2s with the state.	State Recon Form K-5 is not required when Form W-2 is filed electronically.
19	Louisiana	9999999999	January 31	Form L-3	TaxBandits will file Form W-2s with the state.	N/A
20	Maine	99999999999, 99-999999999	February 28	Form W-3ME	TaxBandits will file Form W-2s with the state.	N/A
21	Maryland	99999999	January 31	Form MW508	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form MW508 with the state. Provide Employee Withholding Allowance amount for each employee under EmployeeSpecificData object.	You should take care of filing Form MW508CR with the state of Maryland, if you are claiming tax-exempt credits.
22	Massachusetts	99-9999999, 999-999-999, 99999999, WTH-99999999-999	January 31	Form M-3	TaxBandits will file Form W-2s with the state.	N/A
23	Michigan	99-9999999, 999999999, ZZ-9999999	February 28	Form 5081	TaxBandits will file Form W-2s with the state.	You should take care of filing Form 5081 with the state.
24	Minnesota	1234567	January 31	None	TaxBandits will file Form W-2s with the state.	Does not require a reconciliation form.
25	Mississippi	9999-9999, 99-9999999, 999999999	January 31	Form 89-140	TaxBandits will file Form W-2s with the state.	State Recon Form 89-140 is not required when Form W-2 is filed electronically.
26	Missouri	99999998	January 31	Form MO-W3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form MO-W3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
27	Montana	9999999999-WTH, 9999999-999-WTH	January 31	Form MW-3	TaxBandits will file Form W-2s with the state.	N/A
28	Nebraska	999999999	January 31	Form W-3N	TaxBandits will file Form W-2s with the state.	N/A
29	Nevada	-	None	None	Direct state filing not required.	Direct state filing not required.
30	New Hampshire	-	None	None	Direct state filing not required.	Direct state filing not required.
31	New Jersey	999999999/999, 999-999-999/999	February 15	Form NJ-W-3M	TaxBandits will file Form W-2s with the state.	N/A
32	New Mexico	99-999999-99-9, 99-999999-999	March 2	Form RPD-41072	TaxBandits will file Form W-2s with the state.	Does not require a reconciliation form.
33	New York	999999999 9, 99999999999 9, NY9999999, NY999999999	None	None	Direct state filing not required.	Direct state filing not required.
34	North Carolina	99-9999999, 999999999	January 31	Form NC-3	TaxBandits will file Form W-2s with the state.	N/A
35	North Dakota	12345678901	January 31	Form 307	TaxBandits will file Form W-2s with the state.	Does not require a reconciliation form.
36	Ohio	99-999999, 99 999999, 59 999999, 51-999999, 52-999999, 53-999999, 54-999999, 55-999999	January 31	Form IT-3	TaxBandits will file Form W-2s with the state.	N/A
37	Oklahoma	WTH-10000000-99	January 31	Form W-3	TaxBandits will file Form W-2s with the state.	Does not require a reconciliation form.
38	Oregon	9999999-9, 99999999	January 31	Form OR-WR	TaxBandits will file Form W-2s with the state. Provide Employment and Statewide Transit Tax details for each employee under EmployeeSpecificData object.	You should take care of filing Form OR-WR with the state.
39	Pennsylvania	9999 9999, 99999999	January 31	Form REV-1667	TaxBandits will file Form W-2s with the state.	You should take care of filing Form REV-1667 with the state.
40	Rhode Island	99-9999999, 999999999	January 31	Form RI-W3	TaxBandits will file Form W-2s with the state.	You should take care of filing Form RI-W3 with the state.
41	South Carolina	99-9999999, 999999999, 99999999-9	January 31	Form WH-1606	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WH-1606 with the state.
42	South Dakota	-	None	None	Direct state filing not required.	Direct state filing not required.
43	Tennessee	-	None	None	Direct state filing not required.	Direct state filing not required.
44	Texas	-	None	None	Direct state filing not required.	Direct state filing not required.
45	Utah	12345678901WTH, 99999999-999-WTH	January 31	Form TC-941E	TaxBandits will file Form W-2s with the state.	N/A
46	Vermont	WHT12345678	January 31	Form WHT-434	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WHT-434 with the state.
47	Virginia	30-123456789F-001, 9999999999	January 31	Form VA-6/VA-6H	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WH-1606 with the state if you have a balance due.
48	Washington	-	None	None	Direct state filing not required.	Direct state filing not required.
49	West Virginia	99999999	January 31	Form WV/IT-103	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form WV/IT-103 with the state. Provide the recon information for the state under the StateReconData object.	N/A
50	Wisconsin	36999999999999, 036-9999999999-99	January 31	Form WT-7	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WT-7 with the state.
51	Wyoming	-	None	None	Direct state filing not required.	Direct state filing not required.