Postal Mailing of W-2 Form Copies

According to the IRS guidelines, you must send copies of W-2 forms to your recipients (employees) by the annual deadline. For W-2 forms, the deadline is January 31.

Note: If the deadline falls on a holiday, the next business day will be considered the deadline.

If you prefer to send hard copies to your recipients, you can opt for Postal Mailing through TaxBandits. We’ll print and mail the recipient copies on your behalf and validate each mailing address with USPS to ensure delivery.

How it works

1. Enable Postal Mailing

While creating a W-2 return, set the IsPostal node as TRUE in the submission manifest of the create endpoint. This will enable Postal Mailing for all the forms in the submission.

If you’d like to enable Postal Mailing for specific recipients, you can set the IsPostal node as TRUE in the corresponding records under ‘ReturnData’.

2. Automatic Order Creation

Once the return is transmitted, TaxBandits automatically creates an order for postal mailing. We’ll print and mail the form copies to the corresponding recipients.

3. Track Mailing Status

You’ll receive status updates via webhooks (if configured) once the recipient copies are mailed. If not configured, you can manually check it using Status endpoint.

Click here to learn more about webhook configuration.

Note:

If you choose to handle recipient copies yourself, you can download the completed forms for free and distribute them manually.