StateFiling

One of the important components in tax filing is filing the Forms directly with the State. Most of the states require W-2 to be filed with them directly.

The filing requirements will vary for each state and there is a Reconciliation form filing requirement for most of the states.

Key Points

1. TaxBandits supports direct state filing for all the states that require state filing.

2. Some of the states just require Form W-2 filing and no Recon form needs to be filed.

3. Some of the states require Recon form filing along with the Form W-2s.

   • TaxBandits files Recon form on the Employer’s behalf if the state accepts e-filing of Recon Form.
   • If the state supports only paper filing of Recon Form, then TaxBandits will not file the Recon Form. It is the Employer’s responsibility to paper file the Form. TaxBandits will provide information on the recon form that needs to be filed in the response.

4. Some of the states require State specific additional information of the Employee. Those fields are available under the EmployeeStateSpecificData object for specific states.

5. Only one recon form is required to be filed with the state for the Tax Year and Employer. Make sure you provide the recon information for the state in the first Create request. Once the recon is received for the Tax Year and Employer, our system will not check for mandatory requirements of the recon form in future submissions.

6. The state filing requirement is separate from Federal filing. You will be notified with a separate webhook response when a state accepts or rejects a W-2 return.

Sl.No	State	State ID Number	DueDate	ReconForm	TaxBandits Responsibilities	Your Responsibilities
1	Alabama	0000123456,R007999999	January_31	Form A-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form A-3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
2	Alaska	--	None	None	State does not require direct state filing.	State does not require direct state filing.
3	Arizona	99-9999999,999999999,23-123456	January_31	Form A1-R	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form A1-R with the state. Provide the recon information for the state under the StateReconData object.	N/A
4	Arkansas	99999999-ZZZ,999999999,	February_28	Form AR3MAR	TaxBandits will file Form W-2s with the state.	You should take care of filing Form AR3MAR with the state.
5	California	--	None	None	State does not require direct state filing.	Form W-2 Not required to be filed with the state
6	Colorado	99999999,99-99999,99-99999-999	January_31	Form DR-1093	TaxBandits will file Form W-2s with the state.	You should take care of filing Form DR-1093 with the state.
7	Connecticut	99999999-999,999999999-999,9999999999-999,99-9999999	January_31	Form CT-W3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form CT-W3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
8	Delaware	9-999999999-999	January_31	Form W-3	TaxBandits will file Form W-2s with the state.	State Recon Form W-2 is not required when Form W-2 is filed electronically.
9	District of Columbia	999999999999	January_31	Form WT	TaxBandits will file Form W-2s with the state.	State Recon Form WT is not required when Form W-2 is filed electronically.
10	Florida	--	None	None	State does not require direct state filing.	State does not require direct state filing.
11	Georgia	9999999-AA	January_31	Form G-1003	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form G-1003 with the state. Provide the recon information for the state under the StateReconData object.	N/A
12	Hawaii	99999999 - 99,W99999999-99,GE-999-999-99999-99,GE-999-999-9999-99	February_28	Form HW-3	TaxBandits will file Form W-2s with the state.	State Recon Form HW-3 is not required when Form W-2 is filed electronically.
13	Idaho	999999999	January_31	Form 967	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form 967 with the state. Provide the recon information for the state under the StateReconData object.	N/A
14	Illinois	99-9999999,99-9999999 999	January_31	none	TaxBandits will file Form W-2s with the state.	State does not require a reconciliation form.
15	Indiana	9999999999 999,9999999999 999 9	January_31	Form WH-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form WH-3 with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide County name for each employee under EmployeeSpecificData object.	N/A
16	Iowa	99-9999999999,99-9999999999	February_15	Form 44-007 VSP	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form 44-007 VSP with the state. Provide the recon information for the state under the StateReconData object.	N/A
17	Kansas	036999999999F99,036-Z99999999Z99,999-Z99999999Z99	January_31	Form KW-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form KW-3 with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide Employee Contribution amount for each employee under EmployeeSpecificData object..	N/A
18	Kentucky	999999	January_31	Form K-5	TaxBandits will file Form W-2s with the state.	State Recon Form K-5 is not required when Form W-2 is filed electronically.
19	Louisiana	9999999-999,9999999999	January_31	Form L-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form L-3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
20	Maine	99-9999999AA,99-999999999	February_28	Form W-3ME	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form W3-ME with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide MEPERS amount for each employee under EmployeeSpecificData object.	N/A
21	Maryland	99999999	January_31	Form MW508	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form MW508 with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide Employee Withholding Allowance amount for each employee under EmployeeSpecificData object.	You should take care of filing Form MW508CR, with the state of Maryland if you are claiming tax-exempt credits.
22	Massachusetts	99-9999999,999-999-999,99999999,WTH-99999999-999	January_31	Form M-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form M-3 with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide MAPFML amount for each employee under EmployeeSpecificData object.	N/A
23	Michigan	ZZ-9999999,99-9999999	February_28	Form-5081	TaxBandits will file Form W-2s with the state.	You should take care of filing Form 5081 with the state.
24	Minnesota	1234567	January_31	none	TaxBandits will file Form W-2s with the state.	State does not require a reconciliation form.
25	Mississippi	99-9999999,9999-9999,99-9999999-9,99-9999999 9	January_31	Form 89-140	TaxBandits will file Form W-2s with the state.	State Recon Form 89-140 is not required when Form W-2 is filed electronically.
26	Missouri	99999998	January_31	Form MO-W3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form MO-W3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
27	Montana	9999999-999-WTH	January_31	Form MW-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form MW-3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
28	Nebraska	9999999,99999999,999999999,21-999999999	January_31	Form W-3N	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form W-3N with the state. Provide the recon information for the state under the StateReconData object.	N/A
29	Nevada	--	None	None	State does not require direct state filing.	State does not require direct state filing.
30	New Hampshire	--	None	None	State does not require direct state filing.	State does not require direct state filing.
31	New Jersey	999999999/999,999-999-999/999	February_15	Form NJ-W-3M	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form NJ-W-3M with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide Insurance and Deferred Compensation amounts for each employee under EmployeeSpecificData object.	N/A
32	New Mexico	99-999999-99-9,99-999999-999	March_02	Form RPD-41072	TaxBandits will file Form W-2s with the state.	State does not require a reconciliation form.
33	New York	999999999 9,99999999999 9,NY9999999,NY999999999	None	None	State does not require direct state filing.	State does not require direct state filing.
34	North Carolina	999999999	January_31	Form NC-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form NC-3 with the state. Provide the recon information for the state under the StateReconData object.	N/A
35	North Dakota	12345678901	January_31	Form 307	TaxBandits will file Form W-2s with the state.	State does not require a reconciliation form.
36	Ohio	99-999999,99 999999,59 999999	January_31	Form IT-3	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form IT-3 with the state. Provide the recon information for the state under the StateReconData object. Provide the recon information for the state under the StateReconData object. Provide School District Number amount for each employee under EmployeeSpecificData object.	N/A
37	Oklahoma	99-9999999,WTH-99999999-99,999999999	January_31	Form W-3	TaxBandits will file Form W-2s with the state.	State does not require a reconciliation form.
38	Oregon	9999999-9	January_31	Form OR-WR	TaxBandits will file Form W-2s with the state. Provide Employment and Statewide Transit Tax details for each employee under EmployeeSpecificData object..	You should take care of filing Form OR-WR with the state.
39	Pennsylvania	9999 9999,99999999	January_31	Form REV-1667	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form REV-1667 with the state. Provide the recon information for the state under the StateReconData object.	N/A
40	Rhode Island	99-9999999,999999999,99999999999	January_31	Form RI-W3	TaxBandits will file Form W-2s with the state.	You should take care of filing Form RI-W3 with the state.
41	South Carolina	999999999,99999999-9	January_31	Form WH-1606	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WH-1606 with the state.
42	South Dakota	--	None	None	State does not require direct state filing.	State does not require direct state filing.
43	Tennessee	--	None	None	State does not require direct state filing.	State does not require direct state filing.
44	Texas	--	None	None	State does not require direct state filing.	State does not require direct state filing.
45	Utah	12345678901WTH,99999999-999-WTH	January_31b	Form TC-941E	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form TC-941E with the state. Provide the recon information for the state under the StateReconData object.	N/A
46	Vermont	430999999999F99,WHT12345678	January_31b	Form WHT-434	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form WHT-434 with the state. Provide the recon information for the state under the StateReconData object.	N/A
47	Virginia	30V99999999F999,99-Z99999999F-999,9999999999	January_31b	Form VA-6/VA-6H	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form VA-6 with the state if there is no balance due. Provide the recon information for the state under the StateReconData object.	You should take care of filing Form WH-1606 with the state if you have a balance due.
48	Washington	--	None	None	State does not require direct state filing.	State does not require direct state filing.
49	West Virginia	99999999	January_31	Form WV/IT-103	TaxBandits will file Form W-2s with the state. TaxBandits will file Recon Form WV/IT-103 with the state. Provide the recon information for the state under the StateReconData object.	N/A
50	Wisconsin	36999999999999,036-9999999999-99	January_31	Form WT-7	TaxBandits will file Form W-2s with the state.	You should take care of filing Form WT-7 with the state.
51	Wyoming	--	None	None	State does not require direct state filing.	State does not require direct state filing.